Small-Fleet Compliance Without the Back Office
Two trucks, five, a dozen — too big to track on sticky notes, too small to hire a compliance department. That's exactly the gap we fill.
Growing a fleet means the paperwork grows faster than the trucks do. Every vehicle you add is another IRP line, another Form 2290, another set of renewal dates — plus drivers to keep in a testing pool and a Clearinghouse to manage. Miss one and a truck sits. Consultran becomes your back office so every truck stays legal and earning. We’re part of the full range of trucking compliance services we provide for motor carriers.
Where small fleets get stuck
Multiplying renewals
IRP, 2290, UCR and IFTA across several trucks, each on its own clock.
Driver compliance
A random drug-testing pool, pre-employment tests, and FMCSA Clearinghouse queries for every CDL.
No slack in the schedule
One missed deadline, a truck off the road, and the revenue with it.
What we handle for you
Fleet-wide IFTA & IRP
Every truck tracked, calculated and renewed on schedule.
Form 2290 & UCR for the whole fleet
Filed together, stamped Schedule 1s on file.
Driver drug & alcohol program
Consortium, random selection, MRO and Clearinghouse.
Authority maintenance
MCS-150 updates, BOC-3, and insurance filings kept current.
One point of contact
Someone who knows your trucks by unit number.
Every driver you add, adds compliance
Trucks multiply paperwork, but drivers multiply rules. Each new CDL hire needs a pre-employment drug test and a full Clearinghouse query before their first safety-sensitive work — a verified negative in hand, not just a sample collected. Every driver joins the random pool. And the moment someone on your staff supervises drivers, that person needs reasonable-suspicion training — 60 minutes on drugs, 60 on alcohol, documented.
Our DOT drug & alcohol consortium runs all of it: the pool, the queries, the scheduling, and the audit file. You hire the driver; we make the driver legal.
The renewal calendar for a five-truck fleet
Here’s what a year looks like at five trucks: four IFTA quarterly returns. An IRP renewal on Minnesota’s annual cycle, with cab cards per truck. Form 2290 by August 31, with one stamped Schedule 1 covering all five trucks. UCR paid by December 31. The MCS-150 biennial on its own two-year clock. Plus random selections landing whenever the draw says so.
That’s eight hard dates and counting, none of which care that you’re also dispatching, maintaining, and invoicing. We track every one of them by unit number and driver name — that’s the “back office” part.
Just getting started, or hauling your own freight?
If it’s still just you, start with our owner-operator service. If your trucks move your own products rather than freight for hire, see private fleets.
Ready to hand off the back office? Read what our clients say, then tell us about your fleet.