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For private fleets

Private Fleet Compliance Services

Your drivers, maintenance, and safety programs already fill the day. We take IFTA, IRP, Form 2290, and the other vehicle filings off the fleet manager's plate.

Your drivers, docks, and maintenance come first

You haul your own freight — not someone else’s. Compliance still applies, and it still eats hours your fleet manager doesn’t have. Since 1973, Consultran has handled that vehicle paperwork for Minnesota private fleets so operations can stay focused on the trucks. It’s part of the full range of trucking compliance services we provide for motor carriers.

Where private fleets get stuck

You're already overloaded

Fleet compliance isn't your only job — you're juggling drivers, maintenance, safety programs, DOT audits, insurance, and the core business. The paperwork is technical and constantly changing, but it's critical.

Missed deadlines cost money

Late IFTA means penalties and interest. Missed 2290 blocks plate renewal without a stamped Schedule 1. Expired IRP can mean fines and a parked truck at inspection. Costs add up fast — we keep those dates from slipping.

You need a specialist

We specialize in motor-carrier compliance and stay current with every change, deadline, and requirement — an extension of your fleet department.

What we handle for private fleets

Consultran provides compliance services tailored for private fleets:

IFTA quarterly filing

Fuel taxes calculated, mileage tracked by jurisdiction, returns filed on time every quarter. No more spreadsheets.

IRP registration & renewals

All International Registration Plan licensing, apportioned plates, and annual renewals for your entire fleet.

Form 2290 HVUT filing

Heavy Highway Vehicle Use Tax filed with the IRS; stamped Schedule 1 receipts for your records and registrations.

UCR registration

Annual Unified Carrier Registration filings for your fleet's interstate requirements.

Driver drug & alcohol program

If your drivers need CDLs, we run the consortium, randoms, and Clearinghouse work so ops isn't also the DER.

Vehicle titling & registration

Commercial vehicle titles, registrations, and license plates for new acquisitions and transfers.

DOT authority maintenance

If your fleet operates under DOT authority: MCS-150 updates, BOC-3 filings, and authority renewals.

Fuel & mileage permits

State-specific permits (NY-HUT, KYU, etc.) obtained and maintained for your interstate operations.

Consulting & audit support

Guidance on new regulations and fleet growth, plus full documentation and support in IFTA or IRP audits.

How Our Private Fleet Service Works

  1. Initial consultation

    We meet your team, review your fleet size, operations, and current processes, and identify improvements.

  2. Seamless transition

    We take over compliance with minimal disruption, working with your existing ELD data, fuel cards, and accounting.

  3. Ongoing management

    We handle quarterly filings, annual renewals, and regulatory requirements — with regular updates and deadline reminders.

  4. Proactive communication

    We stay ahead of regulatory changes and tell you what's coming and what's required.

  5. Single point of contact

    Your dedicated representative knows your fleet inside and out. One call gets answers.

Industries We Serve

Consultran manages compliance for private fleets across diverse industries:

  • Manufacturing & Distribution: Companies operating delivery fleets for their products
  • Construction: Fleets of dump trucks, concrete mixers, and heavy equipment haulers
  • Retail & Grocery: Private delivery fleets for stores and distribution centers
  • Utilities & Energy: Service vehicle fleets for electric, gas, and telecommunications companies
  • Waste Management: Refuse collection and recycling fleets
  • Food & Beverage: Refrigerated delivery fleets
  • Agriculture: Farm product transportation and equipment hauling
  • Municipal & Government: City, county, and state vehicle fleets

The Consultran Difference for Private Fleets

  • 50+ Years of Experience: We’ve been managing fleet compliance since 1973—longer than most fleet managers have been in the industry.
  • Minnesota Expertise: Deep knowledge of Minnesota-specific requirements, plus expertise in all IFTA/IRP jurisdictions.
  • Checked twice: We review the numbers before the state does.
  • Deadline management: We track every due date for your fleet so renewals don’t sneak up on you.
  • Cost-Effective: Our services cost less than hiring additional staff or paying compliance penalties.
  • Technology Integration: We work with your ELD systems, fuel cards, and fleet management software.
  • Personal Service: You’re not a number to us. We know your fleet, your operations, and your challenges.

What Our Private Fleet Clients Say

“Before Consultran, I was spending 10-15 hours every quarter just on IFTA. Now I don’t even think about it—they handle everything. It’s been a game-changer for our operations.” — Fleet Manager, Minnesota Manufacturing Company

“We operate 45 trucks across 12 states. The compliance burden was overwhelming. Consultran took it all off our plate. Best decision we’ve made.” — Operations Director, Private Distribution Fleet

Read more client testimonials from companies who trust Consultran for their fleet compliance.

Free Consultation for Private Fleets

Let’s discuss your fleet’s compliance needs. We’ll provide a no-obligation consultation to review your current processes, identify pain points, and show you exactly how Consultran can help.

Or visit our Contact page to send us a message. We’ll respond within one business day.